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Q). What are the various types of Purchasing Documents in SAP MM?

Answer:

Entire SAP is based on the document concept. Each and every single transaction in SAP occures through one SAP document or the other. A Purchasing document is a document used to procure materials and services in SAP Purchasing. SAP has the following standard types of purchasing documents available. Customized purchasing documents can also be created through ABAP programming.

1. Request for Quotation - A Request for Quotation is a purchasing document which sends a request to all potential vendors to make a quote for materials or services they provide.

2. Quotation - Quotation is sent by a vendor declaring the vendor's prices and conditons of supply.

3. Purchase Order PO - Purchase Order is a formal request from an organization to a supplier to supply materials or services at the quoted rates thus forming a formal purchase transaction.

4. Contract - A contract is a long term buying agreement in SAP MM Purchasing. The contract is usually to supply materials or services over an extended period of time at agreed upon prices and conditons.

5. Scheduling Agreement - This is also a type of long term buying agreement. Scheduling agreements differ from contracts in the sense that they provide for creation of delivery schedules, which specify the purchase quantity, delivery dates and also the number of times of delivery over a specific period of time.

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